Activities & Events Coordinator Full Time

Position: Activities & Events Coordinator

Hours: 35 hours per week

Hourly Wage: $25.00

Employment Type: Full-time, Permanent

Benefits: Extended medical insurance after 3 months of probation period

Working location: 636 Hornby St, Vancouver, BC V6C 2G2

Number of job vacancies: 1

Company Name: Discover Canada Tours

Primary Service of Business: Tourism agency

Are you a hard worker who loves to travel and have fun? If so, look no further, as a full-service travel management company, we offer excellent travel perks in addition to a lively and fun office environment with plenty of opportunity for advancement. We are looking for passionate people who bring a commitment for excellence and teamwork to join us.

MAIN DUTIES:

·         Managing, promoting, and selling tours and activities at a specific assigned account

·         Planning, designing and organizing a monthly activity and events calendar

·         Coordinating and leading activities and events such as walking tours, after school activities, sporting events, BBQs, themed parties and holiday events

·         Executing in-school and industry related presentations

·         Receiving and managing group inquiries, with a focus on the youth market from around the world, including:

o   Coordinate and book all inclusions with suppliers

o   Create and report rooming lists, activity manifests and other specific group inclusions

o   Monitor release periods to avoid any penalties related to cancellation or reduction of blocks

o   Prepare final documents including: confirmed itinerary, passenger manifest, activity reservation numbers, etc.

o   Quoting and booking transportation(flights and/or bus)for groups in conjunction with operations and Travel agents.

o   Consult with Guides to confirm all aspects of the tour they are to guide.

·         Planning and overseeing the specified account’s youth summer and winter camps (quoting, hiring, planning, and leading) in conjunction with the Manager of Commercial and Product Development

·         Working with marketing team to create sales and marketing materials to attract new clients

·         Working with the marketing team to send out marketing campaigns through social media and emails to attract new clients and accounts

·         Attending industry specific trade shows to help secure new clients and tour options

·         In conjunction with the WT Division lead, scheduling regular check ins with Account Directors or appropriate account personnel

·         Tracking activity and events accounting and preparing reports for account Directors

·         Hiring, training and supervising support staff required for activities and events

QUALIFICATIONS:

Degree or diploma in business, tourism, or hospitality administration
At least 1-2 years of related recent experience in hospitality or tourism administration OR the equivalent combination of education and experience
Excellent organization, time management and communication skills
·         Ability to multi-task and prioritize within tight timelines

·         Ability to solve problems and work under pressure

·         Ability to work with maximum accuracy, efficiency, and attention to detail

·         Outgoing and ability to speak in front of a crowd

·         Commitment to continuous self-improvement

·         Professional attitude and appearance

·         Commitment to the company’s objectives

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Interested candidates should send a cover letter and resume to discovercanadatours.vancouver@gmail.com with “Activities & Events Coordinator” in the subject line.