Administrative Assistant

Job Location: 9121 196a street, Langley, BC, V1M 3B5

Wages

·      $36.60 hourly / 30 hours per week

Position

·      1 vacancy

Languages

·      English

Education

·      Secondary (high) school graduation certificate

Experience

·      1 year to less than 2 years

On site

·      Work must be completed at the physical location. There is no option to work remotely.

Tasks

·       Supervise other workers

·       Determine and establish office procedures and routines

·       Plan, organize, direct, control and evaluate daily operations

·       Set up and maintain manual and computerized information filing systems

·       Organize and provide multi-tasked services, including preparing invoices, documentation, editing and verifying accuracy, composing correspondence, compiling reports, filing, and coordinating the efficient flow of paperwork among departments.

·       Manage incoming and outgoing communications, including phone calls, emails, responding to inquiries and letters.

·       Prepare, review, and process documents such as insurance applications, compliance reports, financial statements, and operational correspondence in support of both island and mainland operations.

·       Coordinate appointments, meetings, and travel plans for the employer and employees as required.

·       Manage and coordinate day-to-day office operations, including preparing invoices, compiling reports, maintaining accurate records, and ensuring the efficient flow of paperwork between departments, drivers, and service teams.

·       Manage inventory and office supplies to maintain efficiency as needed.

·       Ensure that administrative processes and procedures comply with company policies, industry regulations, and legal requirements.

·       Record and prepare minutes of the meeting to ensure accurate documentation of discussions, operational decisions, and company initiatives that occurred during the meeting.

·       Performing administrative tasks, including but not limited to preparing mail and email correspondence, drafting letters, and inputting file and client information into database software.

·       Assisting managers and executives with various tasks as required, including research, report preparation, and special contracts.

Computer and technology knowledge

·     MS Office

Work conditions and physical capabilities

·      Ability to work independently

·      Fast-paced environment

·      Attention to detail

·      Repetitive tasks

Personal suitability

·      Excellent oral communication

·      Excellent written communication

• Flexibility
• Organized
• Team player
• Reliability
• Quick learner

Apply by email

coastalmountainhiring@gmail.com

 Here is what you must include in your application:

•            Cover letter

•            References attesting experience