Office Administrator

Office Administrator – 108 Ideaspace Inc.

108 Ideaspace Inc. is seeking a detail-oriented, organized Office Administrator to manage daily administrative operations and support workplace efficiency. This position plays a key role in coordinating office services, managing budgets, and ensuring smooth day-to-day activities.

Job description:

·       Supervise and coordinate the day-to-day administrative operations within the office.

·       Organize and oversee office services such as equipment maintenance, supply inventory, space allocation, and general upkeep.

·       Prepare and review business correspondence, reports, manuals, and internal documents to ensure accuracy and consistency.

·       Maintain digital and physical filing systems, ensuring documents are organized and easily accessible.

·       Perform data entry, track company records, and update databases as required.

·       Schedule meetings, appointments, and travel arrangements for management and staff.

·       Assist in coordinating internal communications and distributing company updates or memos.

·       Support recruitment and onboarding by maintaining employee records and coordinating training sessions.

·       Train and guide staff on administrative procedures, systems, and office software.

·       Monitor office budgets and expenditures, prepare expense reports, and recommend cost-saving initiatives.

·       Manage vendor and supplier relationships, including negotiating service contracts and monitoring delivery of goods.

·       Handle logistics for office moves, renovations, or asset disposal, and oversee parking or security arrangements.

·       Provide general support to management and contribute to improving office efficiency and workflow.

Qualification

·       Completion of Secondary School

·       7 months to less than 1 year of administrative experience

·       Fluent in English, especially verbal and written communication

Wage: $36.65/ hour for 40 hours/ week

Address: 2 Bloor St. West, Suite 700, Toronto, ON, M4W 3E2

Candidates can send a resume and a cover letter via: jobs.108ideaspace@yahoo.com or by mail to 2 Bloor St. West, Suite 700, Toronto, ON, M4W 3E2