Job Summary
The Logistics & Inventory Supervisor facilitates the company's logistical operations and inventory management.
This role ensures the efficient and timely transportation and storage of finished products, involves coordinating
and monitoring logistics operations to ensure high customer satisfaction, and maintaining accurate inventory
levels. The Logistics & Inventory Supervisor’s main duties include preparing bill of lading, routing finished
products, reviewing shipment materials before distribution, conducting and maintaining accurate inventory
counts, collaborating with transportation systems to ensure prompt shipment pick-ups and monitoring shipment
costs and productivity processes. The Logistics & Inventory Supervisor will report directly to the Director of
Operations. Some key responsibilities of the role include the following:
Key Responsibilities
Coordinate and Monitor Logistical Operations:
• Plan and track the shipment of final products according to customer requirements.
• Oversee the movement of goods from suppliers to distribution centers and retailers
• Ensure seamless communication with all stakeholders
• Support internal and external movement of goods/materials as required
• Manage the Logistical operations team; including but not limited to the Transport Delivery Drivers (2
employees), the Yard Coordinator, and Forklift Operators (2 employees).
Shipping:
• Inspect and document outbound shipments, create Bill of Lading as needed.
• Upload Bill of Ladings (BOLs) for outbound shipments to SharePoint.
• Upload photos as part of the BOL process into SharePoint.
• Log the appropriate documents and notify the correct parties. Coordinate with logistics for delivery
timelines, coordinate with Logistics pickup of LTL (less than truckload).
• Prepare and process outbound shipments, including picking, packing, and labeling.
• Verify shipment details and ensure accuracy in quantities, destinations, and items.
• Coordinate with carriers for timely pickups and deliveries.
• Generate and manage shipping documents such as bills of lading, packing lists, and shipping labels.
• Track and monitor shipments, addressing any delays or issues promptly.
• Some out-of-town travel for logistics coordinating may be required.
Inventory Management:
• Maintain accurate inventory/purchasing records through regular updates in the inventory management
system.
• Conduct regular physical inventory counts and reconcile discrepancies.
• Monitor stock levels and advise of purchasing to replenish inventory as needed.
• Ensure proper rotation of stock to prevent obsolescence.
• Work with vendors to maintain VMI stock and security
• Pick and organize inventory for shipping priorities
• Keep an updated inventory and yard map
• Develop standardized inventory procedures and SOPs
• Other tasks assigned within the scope of the inventory function
Manage Finished Production Inventory:
• Coordinate deliveries and update records.
• Keep track of Finished Production Inventory and storage
• Follow Storage SOPs and inspect storage conditions as required
• Update delivery schedule and communicate.
Communication and Coordination:
• Liaise with suppliers, manufacturers, retailers, and consumers.
• Communicate to operators loading priorities and requirements and share detailed shipping schedule 2-
3 weeks in advance
• Communicate with logistics and customer service teams to ensure efficient distribution and delivery.
Documentation and Compliance:
• Prepare accurate reports for upper management.
• Ensure compliance with laws and regulations in all logistics activities.
• Handle and process necessary shipping and export documentation.
Problem Solving and Troubleshooting:
• Address and resolve any issues related to logistics operations.
• Identify and implement improvements to enhance efficiency and reduce costs.
Technology Utilization:
• Use logistics and inventory IT systems to optimize procedures.
• Track KPIs and report on performance
Working Conditions
• The position typically involves working in a factory setting with exposure to varying temperatures and
noise levels.
• The role may require standing, walking, and lifting for extended periods.
Qualifications
• Required certificate in Logistics, Supply Chain Management, or a related field.
• Proven experience as a logistics coordinator or in a similar role.
• Experience in customer service will be appreciated.
• Excellent organizational and coordination abilities.
• Strong communication and interpersonal skills.
• Proficient in MS Office and logistics software (e.g., ERP).
• Ability to work with little supervision and track multiple processes.
• Knowledge of laws, regulations, and ISO requirements.
• Ability to lift and move heavy objects (up to 50 lbs) and operate factory equipment.
• Problem-solving mindset.
• High level of attention to detail.
• Ability to work under pressure and meet deadlines.
• Flexibility to adapt to changing priorities and demands.