Located at 80 Signet Drive in North York, Elgin Mills Sheet Metal Supplies is an established Ontario sheet metal manufacturing and wholesale-distribution company serving the heating, ventilation and air-conditioning industry. We manufacture and supply sheet metal and related HVAC products to contractors and industry customers. Our operations require close coordination among billing, sales, purchasing, production, inventory, warehouse and shipping personnel. We are seeking an experienced Manufacturing Billing and Accounts Receivable Supervisor to oversee billing and related accounting-clerk functions and ensure the accuracy of customer invoices, account records and supporting sales and shipping documentation.
The Manufacturing Billing and Accounts Receivable Supervisor will supervise and coordinate employees engaged in billing, order entry, accounts receivable and related accounting-clerk activities.
The successful candidate will review and verify billing work, reconcile financial and operational documentation, administer customer accounts, resolve discrepancies and coordinate billing activities across multiple departments. This is a hands-on supervisory position requiring substantial billing and accounts-receivable experience in a manufacturing, industrial-supply or wholesale-distribution environment.
DUTIES AND RESPONSIBILITIES
-Supervise and coordinate employees responsible for billing, order entry, accounts receivable and related accounting records.
Coordinate, assign and review the work of billing and accounting personnel.
-Review invoices and supporting records for completeness and accuracy before issuance.
-Reconcile customer purchase orders, company sales orders, invoices, shipping documents, delivery confirmations and inventory records.
-Verify product descriptions, quantities, pricing, freight charges, taxes, discounts and customer-specific account terms.
-Investigate and resolve discrepancies involving shipped products, back orders, returns, damaged goods, pricing adjustments and customer payments.
-Examine and verify accounting records and authorize routine invoice corrections, customer credits, credit notes and account adjustments within established company procedures.
-Monitor accounts-receivable aging, customer credit limits, overdue balances and collection activities.
-Contact customers when necessary to resolve invoice, account or payment discrepancies.
-Coordinate billing and account-resolution activities with sales, purchasing, production, inventory, warehouse and shipping personnel.
-Establish and maintain billing schedules, work procedures, internal controls and document-management standards.
-Prepare accounts-receivable aging reports, billing summaries, discrepancy reports, collection reports and other financial or operational reports for management.
-Train billing and accounting employees in job duties, accounting systems, internal procedures and company policies.
-Identify workflow problems and implement improvements to billing, reconciliation and recordkeeping procedures.
-Maintain accurate customer, pricing, credit and billing information in the company’s accounting or enterprise resource planning system.
-Ensure the proper operation of billing, accounting and document-management systems and arrange technical support when required.
-Perform complex billing, reconciliation and accounting-clerk duties as operationally required.
Job Requirements:
MANDATORY EDUCATION:
-College diploma in accounting, bookkeeping, finance, business administration or a closely related discipline.
MANDATORY EXPERIENCE:
-A minimum of five years of progressively responsible experience in billing, accounts receivable, accounts payable or related accounting-clerk work.
-A minimum of two years of billing or accounting experience in a manufacturing, industrial-supply or wholesale-distribution environment.
-A minimum of one year of experience coordinating, assigning, reviewing or verifying the work of billing or accounting personnel.
-Experience working with inventory-integrated accounting, billing or enterprise resource planning software.
-Experience reconciling sales orders, purchase orders, invoices, shipping documents and customer-account records.
-Experience administering customer credit accounts, billing adjustments, credit notes and collection activities.
-Experience preparing accounts-receivable aging reports, month-end billing reports or comparable financial reports.
TECHNICAL REQUIREMENTS:
-Intermediate to advanced Microsoft Excel skills, including formulas, spreadsheets, sorting, filtering and reconciliation of financial data.
-Proficiency with accounting, billing or enterprise resource planning software.
-Ability to analyze and reconcile financial and operational documentation.
-Ability to identify discrepancies involving pricing, quantities, taxes, freight, inventory, shipping and payments.
-Strong understanding of billing controls, accounts-receivable procedures and financial-record accuracy.
ASSET QUALIFICATIONS:
-Experience in the sheet metal, HVAC, construction-supply or industrial-equipment sector.
-Experience with inventory-linked billing and product-distribution documentation.
-Experience improving billing procedures or implementing internal accounting controls.
-Experience training billing, accounting or administrative personnel.
PERSONAL SUITABILITY:
-Excellent attention to detail and numerical accuracy
-Strong organizational and time-management abilities
-Sound judgement and problem-solving skills
-Ability to supervise and support other employees
-Effective written and verbal communication skills
-Ability to coordinate with multiple departments
-Dependability, initiative and professionalism
-Ability to work under pressure and meet billing and month-end deadlines
-Ability to handle confidential financial and customer information
HOW TO APPLY
Please submit your résumé and a cover letter explaining how your education and experience satisfy the mandatory requirements.
Applications must specifically identify:
-The applicant’s relevant college education.
-The number of years of billing or accounting experience held.
-The applicant’s manufacturing, industrial-supply or wholesale-distribution experience.
-The applicant’s experience coordinating or reviewing the work of billing or accounting personnel.
-The accounting, billing or enterprise resource planning systems used.
-The applicant’s experience reconciling sales orders, purchase orders, invoices and shipping records.
-The applicant’s experience preparing accounts-receivable aging or month-end billing reports.
Only applicants who demonstrate that they meet the mandatory education and experience requirements will be contacted for further assessment.